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Construction Project Delivery Process Templates
Editable construction process flowcharts for RFIs, submittal review, change orders, building permits, progress payments, inspection hold points, punch lists and extension of time claims.
A connected library for general contractors, owner's representatives, architects and engineers, and subcontractors. Start with the RFI or the submittal, then follow the handoffs to the change order, the payment application and the punch list.
Construction projects run on a small number of written exchanges between parties who do not share a manager. The contract administration chain follows a question from the field through the RFI, the priced change order and the progress payment, with the extension of time claim beside it for events that move the finish date.
The approvals and closeout chain is the quality path: submittal review before purchase, the building permit with the authority, hold point inspections during the work and the punch list at the end.
These are vendor-neutral starting points. Contract forms, notice periods, stamp wording, retainage rules and permit procedures vary by country and by agreement, so rewrite each chart with the people who administer your contract before using it.
Draw the exchange, not just the task
Most construction disputes come from a handoff nobody drew: a response with no deadline, a notice sent to the wrong party, a release nobody recorded. These charts put the contractor, the design team, the owner and the authority in separate swimlanes so each exchange, its clock and its return path are visible. Use QueryChart's approval workflow and version history to keep the approved version and who released it.
Featured templates
- RFI process flowchart (construction request for information)
RFI process flowchart template for construction: screening a field question, routing it to the architect or engineer of record, response deadlines, overdue escalation and the handoff to change order or delay notice.
- Construction submittal review process flowchart
Construction submittal review flowchart template: submittal register, contractor check, architect and specialist review, review actions and resubmittals, delay notice and delivery against the approved submittal.
- Construction change order process flowchart (notice to payment)
Construction change order flowchart template: written notice, request for proposal, subcontractor pricing, architect review, owner approval, unpriced directives, subcontract amendments and payment.
- Construction progress payment process flowchart (pay application)
Construction progress payment flowchart template: pay application against the schedule of values, measurement, certification, disputes, retainage, late-payment notice and payment down the chain.
Process families
Contract administration
Construction contract administration is the paper trail that decides who pays for what and who owns the delay: a field question becomes a written answer, a written answer becomes a priced change, a priced change becomes a line on the next payment application, and an event that moves the finish date becomes a notice with a clock on it.
- RFI process flowchart (construction request for information)
RFI process flowchart template for construction: screening a field question, routing it to the architect or engineer of record, response deadlines, overdue escalation and the handoff to change order or delay notice.
- Construction change order process flowchart (notice to payment)
Construction change order flowchart template: written notice, request for proposal, subcontractor pricing, architect review, owner approval, unpriced directives, subcontract amendments and payment.
- Construction progress payment process flowchart (pay application)
Construction progress payment flowchart template: pay application against the schedule of values, measurement, certification, disputes, retainage, late-payment notice and payment down the chain.
Also part of this family
- Extension of time claim process flowchart (construction delay) — Extension of time claim flowchart template: delay notice, entitlement check, daily records, critical path analysis, assessment, determination, re-baselined programme and dispute escalation.
Approvals, inspection & closeout
Construction approvals and closeout is the quality path of a building project: nothing is bought until its submittal is stamped, nothing is covered until its hold point is released, and nothing is finished until the punch list is empty and the owner has signed.
- Construction submittal review process flowchart
Construction submittal review flowchart template: submittal register, contractor check, architect and specialist review, review actions and resubmittals, delay notice and delivery against the approved submittal.
- Construction inspection and hold point process flowchart (ITP)
Construction inspection and hold point flowchart template: notice, witnessed inspection, nonconformance and disposition, engineer countersign, release of the hold point and record in the handover file.
- Construction punch list process flowchart (completion to close-out)
Construction punch list flowchart template: contractor pre-inspection, joint walkthrough, itemised list by trade, priority and back-charge handling, re-inspection, holdback and owner sign-off.
Also part of this family
- Building permit application process flowchart (submit to occupancy) — Building permit application flowchart template: zoning check, stamped drawings, intake, parallel agency and code review, comment responses, fees, permit issue, inspections, stop-work orders and certificate of occupancy.
How the processes connect
All Construction templates
Contract administration
- RFI process flowchart (construction request for information) — RFI process flowchart template for construction: screening a field question, routing it to the architect or engineer of record, response deadlines, overdue escalation and the handoff to change order or delay notice.
- Construction change order process flowchart (notice to payment) — Construction change order flowchart template: written notice, request for proposal, subcontractor pricing, architect review, owner approval, unpriced directives, subcontract amendments and payment.
- Construction progress payment process flowchart (pay application) — Construction progress payment flowchart template: pay application against the schedule of values, measurement, certification, disputes, retainage, late-payment notice and payment down the chain.
- Extension of time claim process flowchart (construction delay) — Extension of time claim flowchart template: delay notice, entitlement check, daily records, critical path analysis, assessment, determination, re-baselined programme and dispute escalation.
Approvals, inspection & closeout
- Construction submittal review process flowchart — Construction submittal review flowchart template: submittal register, contractor check, architect and specialist review, review actions and resubmittals, delay notice and delivery against the approved submittal.
- Building permit application process flowchart (submit to occupancy) — Building permit application flowchart template: zoning check, stamped drawings, intake, parallel agency and code review, comment responses, fees, permit issue, inspections, stop-work orders and certificate of occupancy.
- Construction inspection and hold point process flowchart (ITP) — Construction inspection and hold point flowchart template: notice, witnessed inspection, nonconformance and disposition, engineer countersign, release of the hold point and record in the handover file.
- Construction punch list process flowchart (completion to close-out) — Construction punch list flowchart template: contractor pre-inspection, joint walkthrough, itemised list by trade, priority and back-charge handling, re-inspection, holdback and owner sign-off.
Related guides
- How to map a construction project workflow — How to map a construction project workflow: follow a change from RFI to change order to progress payment, show who holds each step, and where time and money stall. Live change order example.
- How to map a review and resubmit loop — How to map a review and resubmit loop: the comments-and-resubmit pattern behind permits, submittals, RFIs and punch lists, with a cap and escalation. Live building permit example.
- How to find where permit applications stall — Draw the permit process as a flowchart, count what leaves each decision, then show the counts as a Sankey diagram. See whether applications stall at completeness, review or fees.
QueryChart features for Construction
Related industries
Browse the full Construction project delivery process templates library