SOP Review and Approval Template
Editable sop review and approval template with role lanes, evidence checks, decision branches and explicit outcomes. Adapt the workflow to your team.
What the SOP review and approval process is
The map starts at “SOP draft submitted” and ends with “Publish approved issue and retain superseded version”. Author owns the initial evidence; Reviewer handles the assessment or operational handoff; Approver owns the final decision or verification.
The first decision, “Review complete?”, sends unsupported work to “Return review comments to author”. The later decision, “Approval granted?”, separates “Revise rejected issue” from the accepted outcome. Adapt these gates to actual authority and evidence. A drawn workflow does not execute automation or enforce approval.
Map before choosing automation
What this flowchart covers
In this template
- Check scope and change rationale.
- Walk through normal and exception paths.
- Review complete? — explicit branch outcomes.
- Approval granted? — a second review gate.
- Publish approved issue and retain superseded version.
When to use this template
- Use this artifact when sop draft submitted and the team needs a shared procedure for the resulting assessment or handoff.
- Replace the illustrative roles and decision criteria before using the map as an approved instruction.
- Use during stakeholder review to make owner handoffs and rejected outcomes explicit before the process changes.
How it works
Define scope and evidence
Name the process owner and replace the first three steps with the specific trigger, inputs and records for your work.
Configure the decision gates
State how to answer “Review complete?” and “Approval granted?”. Assign a role and evidence requirement for each.
Review every route
Walk the normal route and both exception endings. Obtain review of the chart before sharing it as a team procedure.
Frequently asked questions
Is this an editable sop review and approval?
Yes. Open the example as your own QueryChart chart, then replace steps, owner lanes and decision criteria.
Does this template execute the process?
No. It documents the workflow. Automation runs in external systems, and actual chart approval features must be configured separately.
What should we review before sharing it?
Check every owner and decision branch, the evidence needed at each gate, and the authority for the final outcome. Set a review owner and retain an agreed chart version.